Executive Assistant / Sales and Marketing

RIPCO Real Estate is seeking a proactive, detail-oriented Sales and Marketing Assistant to support a top-performing Executive Vice President specializing in retail leasing. This position plays a key role in supporting high-profile rollouts for brands such as Paris Baugette, Lightbridge Academy, AAMCO and others. The role will also involve supporting the national broker network supporting the retail tenants. Daily responsibilities include facilitating smooth coordination between client objectives, project management, sales and marketing initiatives, and leasing strategies.

Key Responsibilities:

• Marketing: Coordinate with the marketing team to prepare property and tenant marketing materials.
• Lead Management: Screen incoming leads and identify high-priority opportunities requiring immediate broker attention
• CRM Administration: Create and maintain up-to-date lead and client contacts, track follow-ups, and generate outreach emails
• Deal Support: Facilitate transactions by working with the agent to prepare LOIs (letter of intent), and status reports
• Meeting Coordination: Schedule and manage EVP’s calendar, arrange property tours, and coordinate with clients
• Executive Support: Provide direct support to the EVP, including managing communications, project management, preparing presentations and reports, and ensuring smooth day-to-day operations

Location:

New Jersey – Monmouth/Ocean County (Open and flexible for the right person including remote)

Qualifications:

• 2–3 years of experience in a marketing, administrative, or sales support role (real estate experience is a plus)
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook); experience with CRM software is a major plus
• Monday.com or other Project Management application preferred
• Excellent organizational skills and ability to manage multiple projects and deadlines simultaneously
• Effective written and verbal communication skills
• Self-starter with a professional demeanor, capable of working independently

For consideration, please apply below and be sure to upload your resume.