Executive Assistant – New Jersey

Position Title: Executive Assistant
Department: Retailing Leasing Team
Reports To: Executive Vice President
Location: Red Bank, New Jersey
Date Posted: March 3, 2026

Company Overview
RIPCO Real Estate is a leading commercial real estate brokerage firm, recognized for its reputation of excellence since 1991. With over 150 experienced professionals across eight offices, we are singularly guided by our Street Smart, Market Wise ethos, delivering top-tier results through a client-first approach grounded in integrity, market insight, and expert deal-making. Founded with expertise in retail real estate, RIPCO has grown to include capabilities across industrial, office, multi-family, hospitality, and self-storage, representing leading tenants and property owners throughout the New York Tri-State area, Florida, and key national markets. Our diverse background spans retail leasing, investment sales, debt and structured financing, and property management, consistently driving value and long-term success for clients nationwide.

Position Overview
RIPCO Real Estate is seeking a proactive, detail-oriented Executive Assistant to support a top-performing Executive Vice President specializing in retail leasing and work with exciting clients such as Paris Baguette, Lightbridge Academy and more. . . Based in our new Red Bank, NJ office. Daily responsibilities include facilitating smooth coordination between client objectives and leasing strategies.

Skills and Competencies
• Lead Management: Screen incoming leads and identify high-priority opportunities requiring immediate broker attention
• CRM Administration: Create and maintain up-to-date lead and client contacts, track follow-ups, and generate outreach emails
• Deal Support: Facilitate transactions by working with the agent to prepare LOIs (letter of intent), and status reports
• Meeting Coordination: Schedule and manage agent’s calendar, arrange property viewings, and coordinate with clients
• Executive Support: Provide direct support to the Executive Vice President, including managing communications, preparing presentations and reports, and ensuring smooth day-to-day operations

Qualifications
• 2–3 years of experience in administrative or sales support role (real estate experience is a plus)
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook); experience with CRM software is a major plus
• Excellent organizational skills and ability to manage multiple projects and deadlines simultaneously
• Effective written and verbal communication skills
• Self-starter with a professional demeanor, capable of working independently

Compensation & Benefits
• Full time: $50K
• Health, dental, and vision insurance
• 401(k) plan
• Paid time off (vacation, sick days, holidays)