Executive Assistant – Manhattan

Job Description: Executive Assistant
Department: Retail Leasing
Reports To: Partner/Co-Founder
Location: Manhattan

Company Overview

RIPCO Real Estate is a leading commercial real estate brokerage firm, recognized for its reputation of excellence since 1991. With over 200 experienced professionals across nine offices, we are singularly guided by our Street Smart, Market Wise ethos, delivering top-tier results through a client-first approach grounded in integrity, market insight, and expert deal-making. Founded with expertise in retail real estate, RIPCO has grown to include capabilities across industrial, office, multi-family, hospitality, and self-storage, representing leading tenants and property owners throughout the New York Tri-State area, Florida, and key national markets. Our diverse background spans retail leasing, investment sales, debt and structured financing, and property management, consistently driving value and long-term success for clients nationwide.

Job Overview
We are seeking a highly organized and proactive Executive Assistant to support a key executive. The ideal candidate will thrive in a fast-paced environment, demonstrating exceptional administrative skills, attention to detail, and a positive, energetic attitude. As an integral part of our team, you will manage complex schedules, coordinate projects, and handle a variety of administrative tasks that keep our executive functioning at peak performance.

Key Responsibilities

Email Management (High Priority)
Manage and organize a high-volume inbox, including drafting responses, flagging urgent items, and ensuring timely follow-up
Respond on behalf of the Owner when appropriate, maintaining tone and accuracy
Categorize, prioritize, and track key deal-related communications

Calendar Management (High Priority)
Maintain and coordinate a complex and constantly evolving calendar
Coordinate internal and external meetings, including preparing agendas
Proactively manage scheduling conflicts and ensure optimal time allocation
Prepare daily and weekly schedules with relevant context and material

Administrative & Operational Tasks
Provide comprehensive administrative support such as drafting correspondence, proofreading documents
Manage office supplies inventory and oversee general office management duties to ensure a productive work environment
Provide personal assistant support as needed, while maintaining discretion

Qualifications

3–7+ years of experience as an Executive Assistant, preferably in real estate, finance, or a fast-paced professional services environment
Exceptional organizational skills and attention to detail
Strong written and verbal communication skills
Proven ability to manage high-volume email and complex scheduling
Ability to prioritize effectively and handle multiple tasks simultaneously
High level of discretion and confidentiality

Technical Skills

Proficiency in Microsoft Office (Outlook, Excel, PowerPoint)
Experience with CRM systems (e.g., Monday) is a plus

Key Traits for Success

Proactive and anticipatory mindset
Strong sense of urgency and responsiveness
Calm under pressure in a fast-paced deal environment
Highly professional with excellent judgment
Resourceful problem solver

Join us in this exciting role where your organizational talents will empower our leadership team to achieve their goals! We value energetic professionals who are eager to contribute their skills in a vibrant workplace dedicated to excellence.

Compensation
Salary Range: $95,000.00 – $125,000.00 per year

Benefits:

401(k)
Employee assistance program
Health insurance
Paid time off
Parental leave
Vision insurance

Work Location: In person